Society of Women Engineers

Outreach Toolkit

Outreach Toolkit

The Outreach Toolkit offers a step-by-step process for you to refer to when planning your outreach events. Learn everything you need about the Toolkit below.

Organizing an event requires Project Team members. Use the Roles and Responsibilities resource to help with facilitating area tasks.

If you are a naturally “task-oriented” person, there is always a temptation to “do it yourself.” However, pulling a team together to assist can make your event less stressful for you and more successful in the end. Seek out those that are not only willing to help with various tasks, but those that have a skill that you may lack yourself and are best suited for the specified tasks needed.

Consider the following when creating your team:

  • Availability
  • Willingness to assist
  • Special talents
  • Reliability/commitment
  • Ability to lead others

You can expand or reduce the size of the team where necessary and combine roles if you feel they may complement each other to work together.

When you invite someone to join your team, remember to:

  • Share the vision of what you hope to achieve for the event.
  • Share why you chose them for that particular role.
  • Share your expectations of them in that particular role.
  • Discuss an estimated time commitment.
  1. Below are links that will help you select Activities for your events.
    • Design Squad - includes activities, animations, video profiles, and episodes.
    • benefits from a prestigious and diverse array of national organizations dedicated to STEM.
    • SWE Engineering Activities – SWE provides instructional guides that explain how to take part in engineering activities.
    • Teach Engineering - a collaborative project between faculty, students, and teachers.
    • Techbridge - resources and activities available for girls and volunteers.
  2. Register Participants using Eventbrite. Refer to the Eventbrite Best Practices for a step-by-step process in addition to a copy of forms and waivers. If you are registering participants in a different way, please use the printed forms.
  3. Create Volunteer Shifts Using Volunteerlocal. Refer to the Volunteerlocal Resource for additional information. Volunteer Match is volunteer resource that does background checks.
  4. The following Templates are available for your use.
  5. Below are a variety of resources to assist you with advising girls.

Use the Sample Panel Questions resource that includes two sets of panel questions for two topics: Why Engineering? and Preparing for Engineering Success.

Feel free to add, remove, and/or edit the questions to better align to your panelists’ personalities. It is recommended that you review the ‘chosen’ questions with your panelists in advance.

Follow the steps within this toolkit to implement your Outreach Event. Be sure to use the Event Planning Worksheet which provides a step-by-step process for you and your team to complete your Outreach Event.

Outreach Metric Tool-Report Your Outreach Complete the Outreach Metric Tool after your outreach events.

Assessment Made Easy Toolkit-Step-by-Step Survey Creation Programs you run have a lasting impact on students. Our “Assessment Made Easy Toolkit” is a step-by-step approach to creating a post-event survey that you can give your participants (students, parents/educators and volunteers).

Are you planning to host an outreach program soon? Do you have photos from a previous outreach event that you want to share with SWE HQ? Use hashtag #SWEOutreach to tag your Outreach Event photos on social media. Don't forget to encourage your volunteers and attendees to post photos from the event.

Invite them to tag SWE on FacebookTwitter and Instagram, while using the hashtag #SWEOutreach for a chance to be featured on SWE HQ's social media pages.

Or, you can upload your Outreach Event photos via a file sharing system by Dropbox. Upload as many photos as you would like from your computer or mobile device and please remember to e-mail to ensure your photos are posted.

We are looking forward to seeing all the fun and excitement!

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