Section Leadership

SWE HQ records the section leadership positions listed below. Each has access to the leadership portal with full or limited access to pull section rosters, upload financial information, or update the leadership roster for the existing or upcoming year. Are you a section leader but don’t see the leadership button in your account portal? Email membership@swe.org with your name and the leadership position you hold to gain access.

New: Download LCC Flyer with an overview of Section/Affiliate level support.

  1. Leadership Roster – Due June 30 of each year

    • The section/MAL has submitted the required current fiscal year leaders (President and
      Treasurer) to SWE HQ through the Leaders Portal.
    • Leaders are currently in good standing as active paid SWE members for the fiscal year they
      are holding their position.
    • The process is fully outlined in the “Leader Assignment” tab on the Leaders Portal.
    • Questions should be directed to membership@swe.org.
  2. Financial Report – Due July 31 of each year
    • The section/MAL has submitted the required previous year’s financial report to SWE HQ
      through the Leaders Portal.
    • The process is fully outlined in the “Financial Report” tab on the Leaders Portal.
    • Questions should be directed to membership@swe.org.
  3. Section Agreement – Due September 30 and March 31 of each year 
    • The section has completed its Section Agreement for the current fiscal year OR has
      renewed its Section Agreement.
    • The is process fully outlined in the “Manage Section Agreement & Info” tab on the Leaders
      Portal.
    • Questions should be directed to natalie.jones@swe.org.
  4. Tax Status – Due September 30 and March 31 of each year 
    • Sections/MAL that are subordinates of SWE must have an “Up-to-Date” IRS tax filing status.
    • Sections that are not subordinates of SWE are exempt from this requirement (unless their
      EIN has been revoked).
    • The process fully outlined in the “Manage Section Tax Information” tab on the Leaders
      Portal.
    • Questions should be directed to the financecommittee@swe.org.
Leadership PositionDescriptionCollegiateProfessionalLeadership Portal Access Level
President

-Represent the section and preside over meetings

-Appoint the committee chairs (with EC approval)

-Approve the appointment of all committee members

-Be an authorized signatory on all section accounts

-Review and year-end financial report

-Provide oversight and guidance to the committee chairs

-Perform other duties normally associated with the office of the president

xxFull**
Treasurer

-Responsible for the collection, distribution, and safekeeping of section funds

-Prepare, maintain, and report the financial position of the section in relation to the approved budget

-Submit a financial report to SWE HQ

-Submit tax documents to the IRS as required

-Provide oversight to committee chairs as assigned

xxFull**
Counselor 

-Liaison between collegiates and professionals

-Must be a current SWE professional member

(optional) Limited***
Faculty Advisor 

-Liaison between the collegiate section and university

-Not required to Be a current SWE member

(optional) Limited***
Data Officer

-Maintains section gmail account & email distribution list

-Sends meeting announcements to distribution list

-Sends a welcome greeting to new members

  Limited***

*Good standing: To be in good standing with SWE HQ, sections must submit the current leadership roster (required leaders listed above), all leaders must be paid and active for the current fiscal year they are holding their position and the previous years financial report must be submitted onlineInstructions on how to use the new Leadership Portal can be found here.

**Full access: The leader can pull section rosters, upload financial reports, and update the leadership roster through the leadership portal.

***Limited access: The leader can pull section rosters, view financial reports, and view the leadership roster through the leadership portal. The leader cannot edit the financial report or leadership roster.

Only sections in good standing are eligible to receive quarterly membership rebates and are eligible to apply for program development grants from SWE HQ. Per SWE’s Bylaws, if a section is not in good standing for two or more consecutive years, the board may declare that section inactive and you would lose your ability to continue to use SWE’s name, brand and conduct business in the name of SWE.

Not sure where to start? Use SWE’s Advance Learning Center to find the collegiate or professional section officer training, learn how to increase section awareness, create a fundraising goal, and much more!

Leadership Portal Training Video