Program Development Grants

Micro-grants are available to support the strategic activities of SWE Organizations (Sections, MALs, Society Committees, or Affiliates).

  • Grant Amounts & Deadlines: All grant requests must be at least $250, and $5,000 will be considered in four application cycles with deadlines on the following dates: See below under PDG Application & Report Deadlines.
  • Event Timing: Grants cannot be submitted during an event or after an event has occurred. If your event has taken place, do not submit a request for PDG funding.
  • Good Standing with SWE: For PDG funding, you must submit a grant through an SWE Organization in good standing. View SWE’s instructional video on how to determine section standing.
  • Budget and Financial Verification: Ensure your SWE Organization treasurer is prepared to verify your request (see Treasurer Verification).
  • SWE Membership: Individuals submitting requests for PDG funding must be an active (paid) SWE member.
  • Update Your Address or Banking Information with SWE-HQ: SWE-HQ distributes payments only through Concur. The address and/or bank account your SWE Organization has in Concur will be used for the payment. Payments will not be sent to individuals or secondary accounts. To update or sign your SWE organization up for electronic payments, please email it to accounts.payable@swe.org.
  • Has your section received a PDG grant in the past? Check the PDG Section Tracking List.

PDG Application & Report Deadlines

Ensure you have enough time to submit your application: Your event must occur 45 days after the application deadline you are applying to (Ex: If you apply for the August 15 deadline, your event must occur after September 30, etc.).

New – PDG Application Checklist: Want to make sure your application covers all the needed requirements? Download this checklist here.

Application Budget: All applications must use the PDG-Budget-Proposal-Form..

FY22 Application Deadlines: 

Report Deadlines:

You must submit a report within 30 days after your funded project is complete. Reports are reviewed on a rolling basis.


Additional questions?

To answer common questions, check out the FY21 PDG Town Hall video below and the FY22 PDG FAQ-12Aug2021.

For further questions, contact pdg-chair@swe.org.

Interested in becoming a PDG Committee Member? Time requirement is approximately 15+ hours yearly. Contact pdg-chair@swe.org.

FY21 Chair: Katharine Gamble and Chair-Elect: Dhanalakshmi Thiyagarajan,  pdg-chair@swe.org

SWE Staff Liaison: Trish Kolar, trish.kolar@swe.org

Your SWE organization must meet all of the following criteria to be eligible for PDG Funding:

  1. The proposal must be sponsored by a SWE organization.
    SWE organization’s include: Section, MALs, Society Committee, or Affiliate. SWENext members must obtain the sponsorship of one of the above mentioned organizational units.
  2. The event must be SWE or SWE-Affiliate led.
    For the vast majority of applicants, this means that your local SWE section must be leading this event. PDG Funding cannot be used for events run by an individual or organization not affiliated with the Society.
  3. The SWE organization requesting funds must be in good standing with the Society.
    For PDG funding, you must submit a grant through a SWE Organization in good standing. To determine if your SWE Organization is in good standing, view SWE’s instructional video on how to determine section standing. The President and Treasurer or fiscal authority must be active (paid) members of SWE.
  4. The annual report must be completed.
    Organizations should have submitted their annual report through the SWE Leader Portal at the close of the last fiscal year (as required). For sections, you may do a print screen of your report off the SWE Leaders Portal. Non-section organizations should submit this EZ_Financial_Form with their application.
  5. The proposal submission.
    The proposal must be submitted by an active (paid) SWE member.  The project must be led/managed by an active (paid) SWE member.  Proposals from Society Committees must include a copy of Board Meeting Minutes or Notes clearly stating approval by the Board of Directors.
  6. The outstanding limits.
    SWE organizations requesting funds may have a maximum of three outstanding PDG reports, deliverables, or outstanding unused funds totaling up to $15,000.
  7.  

In order for your application to be complete, your SWE Organization treasurer must complete a verification form to do the following:

  • Verify that your SWE Organization is in good standing with SWE-HQ.
  • Provide SWE Organization financial information.
  • Verify and provide the mailing address for PDG Grant payment for SWE Organization.
  • Verify the SWE Organization does not have any outstanding grants or too many open PDG Grants (more than three active PDG Grants).

You will need to provide the name and email address of your current SWE Organization treasurer during application. Without their verification, your request will be incomplete and will not be considered.

SWE Organizations must be in good standing with SWE-HQ. If you or your treasurer are unsure if your SWE Organization is in good standing with SWE, please contact membership@swe.org.

SWE organizations must demonstrate sound fiscal stewardship and responsibility in the use of funds to qualify for funding from the SWE Program Development Grant (PDG) Committee. The SWE PDG places a priority on requests where there is a high financial need.

To demonstrate financial responsibility, the PDG Committee requires evidence that all entities (sections, MAL, affiliates, etc.) affiliated with SWE have submitted a fiscal report (the EZ Form) to SWE at the beginning of each fiscal year (fiscal year start date is July 1). SWE’s Finance Committee provides a copy of this form to all entities affiliated with SWE on an annual basis.

In order for your application to be reviewed and funded by the PDG Committee, you must submit the EZ Form filed by your SWE organization’s most recent fiscal year with your PDG application. Please work with your organization’s treasurer to provide the requested fields below as shown in that report. Each year, the demand for funding from the PDG Committee far exceeds the funds available to distribute.

This calculation allows the PDG Committee to understand how much funding your SWE organization has in reserves or if it is operating with a deficit.

  • HIGH NEED CRITERIA: If your net assets are between 50 percent and 200 percent of your expenses, your request will receive a High Need score. For example: If your expenses are $100,000 (on line 13) and your estimated net assets are between $50,000 or $200,000 then your request is High Need.
  • MEDIUM NEED CRITERIA: If your net assets are below 50 percent of your expenses, the request will be awarded a Medium Need score. This demonstrates less than exemplary fiscal stewardship as it indicates the organization does not have enough in reserves to cover operating expenses in the case of no or limited income. For example: If your expenses are $100,000 (on line 13) and your estimated net assets are $49,999 or below then your request is Medium Need.
  • LOW NEED CRITERIA: If your assets are between 200 percent and 300 percent of your expenses, the request will be awarded a Low Need score. This demonstrates another case of less-than-exemplary fiscal stewardship for a non-profit: having a larger reserve (without earmarked future large expenses such as growing endowed scholarships, etc.) For example: If your expenses are $100,000 (on line 13) and your estimated net assets are $200,001 to $300,000 then your request is Low Need.
  • FURTHER REVIEW CRITERIA: If your expenses are greater than your income and assets or your assets are over 300 percent of your expenses, then your request will receive a zero score we will request your section pay for at least half of the total budget cost for your project. Your request may also be ineligible. In both cases, under PDG guidelines, the organization is demonstrating significantly less-than-exemplary fiscal stewardship of SWE funds. For example: If your expenses are $100,000 (on line 13) and your estimated net assets and income are in negative digits or your assets are over $300,001 then your request will be flagged.

Direct questions regarding fiscal stewardship and expected practices for SWE organizations to the Finance Committee Chair finance-chair@swe.org. Direct questions concerning needs scoring to the PDG Committee Chair at pdg-chair@swe.org. Please answer the questions below based on the data from your organization’s most recently EZ Form filed with SWE-HQ.

Please visit the Resource Center under Volunteer Forms for media release forms for use during your PDG events: 

PDG Covid Guidelines Update Document

Hosting PDG events during COVID

What changes do I need to communicate after the award?

Communicate major changes. The grant author/project manager is required to communicate with SWE HQ and the PDG Committee Leadership Team if any of the following occurs:

  • The grant author/project manager changes for the event,
  • The Treasurer or official organization mailing address changes for your sponsoring group,
  • The event is cancelled, or
  • The event is rescheduled more than 1 month.